Program Assistant: Organized Admin & Flex Scheduling

Transportation Security Careers; Groton (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant in Groton, NY. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management to keep offices running smoothly.

Ideal candidates will handle multiple tasks, communicate with teams, and maintain accurate documentation. The position emphasizes detail, organization, and adherence to procedures in a fast-paced government environment.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written and verbal communication

Data entry and tracking

Basic analysis

Microsoft Office

Records and document management

Calendar coordination

Customer service

multitasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Careers is seeking a Program Assistant in Groton, NY. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management to keep offices running smoothly.

Ideal candidates will handle multiple tasks, communicate with teams, and maintain accurate documentation. The position emphasizes detail, organization, and adherence to procedures in a fast-paced government environment.