Program Assistant: Admin & Data Ops | Scheduling

Transportation Security Careers; Lake Zurich (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Lake Zurich, IL, is seeking Program Assistant professionals to support administrative coordination, data tracking, scheduling, payroll, and records management. These roles require attention to detail and the ability to manage multiple tasks while communicating with diverse teams.

Responsibilities vary by assignment but include office support, preparing materials, maintaining electronic files, coordinating meetings, and assisting with HR, finance, or

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written & verbal communication

Data entry & analysis

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Lake Zurich, IL, is seeking Program Assistant professionals to support administrative coordination, data tracking, scheduling, payroll, and records management. These roles require attention to detail and the ability to manage multiple tasks while communicating with diverse teams.

Responsibilities vary by assignment but include office support, preparing materials, maintaining electronic files, coordinating meetings, and assisting with HR, finance, or