Program Assistant: Admin & Data Ops — Flexible Scheduling

TSA Hiring Service; Hudson (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant in Hudson, IL to provide essential administrative and program support to managers and staff. Responsibilities include coordinating daily office activities, maintaining records, preparing reports and correspondence, and tracking deadlines across diverse program areas.

Applicants should be adept at managing multiple assignments, communicating with teams, and ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant in Hudson, IL to provide essential administrative and program support to managers and staff. Responsibilities include coordinating daily office activities, maintaining records, preparing reports and correspondence, and tracking deadlines across diverse program areas.

Applicants should be adept at managing multiple assignments, communicating with teams, and ensuring accuracy and compliance with procedures.