Program Administrative Assistant - Flexible Scheduling

Transportation Security Careers; McHenry (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in McHenry, IL seeks a Program Assistant to provide administrative and program support across multiple offices. You will help coordinate daily activities, maintain records, and prepare materials for meetings and reports.

The role requires strong organizational skills, attention to detail, and the ability to manage several assignments while communicating with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail orientation

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Multitasking under pressure

Job description

Transportation Security Administration in McHenry, IL seeks a Program Assistant to provide administrative and program support across multiple offices. You will help coordinate daily activities, maintain records, and prepare materials for meetings and reports.

The role requires strong organizational skills, attention to detail, and the ability to manage several assignments while communicating with diverse teams.