Program Assistant - Flexible Scheduling & Admin Ops

Transportation Security Careers; West Salem (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in West Salem, WI is hiring Program Assistants to keep offices organized and running smoothly. You will provide administrative support, coordinate daily activities, maintain records, and assist with payroll, scheduling, and data analysis.

This full-time, on-site role requires attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams. Proficiency with Microsoft Office is beneficial.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Making recommendations based on administrative findings or reports

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Manage several assignments with accur

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in West Salem, WI is hiring Program Assistants to keep offices organized and running smoothly. You will provide administrative support, coordinate daily activities, maintain records, and assist with payroll, scheduling, and data analysis.

This full-time, on-site role requires attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams. Proficiency with Microsoft Office is beneficial.