Program Assistant – Admin & Operations (Flexible Scheduling)

Travel Security Careers; Medford (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Medford, WI is seeking Program Assistants to provide administrative and program support across offices and airport operations.

You will help coordinate daily activities, track data, prepare reports, and maintain records while working with managers and teams to keep operations running smoothly. Some vacancies may focus on finance, HR, scheduling, payroll, or other areas.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, or performance information.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operations.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and track deadlines.
• Assist with payroll, timekeeping, finance, or scheduling.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Office software

Spreadsheets

Records management

Calendar coordination

Tools

Microsoft Excel

Microsoft Word

Office 365

Job description

The Transportation Security Administration in Medford, WI is seeking Program Assistants to provide administrative and program support across offices and airport operations.

You will help coordinate daily activities, track data, prepare reports, and maintain records while working with managers and teams to keep operations running smoothly. Some vacancies may focus on finance, HR, scheduling, payroll, or other areas.