Administrative & Program Support Specialist — Office Ops

Transportation Security Careers; Town of Salem (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Salem, WI seeks Program Assistants to provide administrative and program support, organize schedules, track data, and maintain records. Responsibilities span coordinating daily office activities, preparing reports, and assisting finance, HR, scheduling, payroll, or other program areas.

You will work with managers, timekeepers, and staff to ensure accuracy, meet deadlines, and uphold established procedures.

Qualifications

• Specialized experience at the level stated in the vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Managing multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration in Salem, WI seeks Program Assistants to provide administrative and program support, organize schedules, track data, and maintain records. Responsibilities span coordinating daily office activities, preparing reports, and assisting finance, HR, scheduling, payroll, or other program areas.

You will work with managers, timekeepers, and staff to ensure accuracy, meet deadlines, and uphold established procedures.