Administrative Program Assistant — Office Ops & Scheduling

Transportation Security Careers; West Salem (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant opportunities in West Salem, IL support managers and employees with administrative coordination, data tracking, scheduling and records. This role suits someone comfortable handling detailed information, multiple assignments, and communicating with different teams to keep offices on schedule.

Responsibilities vary by assignment, including finance, human resources, payroll, or other program areas.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

organization

attention to detail

written communication

verbal communication

data entry

time management

Microsoft Office

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistant opportunities in West Salem, IL support managers and employees with administrative coordination, data tracking, scheduling and records. This role suits someone comfortable handling detailed information, multiple assignments, and communicating with different teams to keep offices on schedule.

Responsibilities vary by assignment, including finance, human resources, payroll, or other program areas.