Program Assistant: Flexible Office & Program Support

Travel Security Careers; South Salem (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly in South Salem, NY. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role suits detail-oriented individuals who can handle multiple assignments, communicate with diverse teams, and maintain schedule integrity.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Preparation of reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Making recommendations based on administrative findings or reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

The Transportation Security Administration is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly in South Salem, NY. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role suits detail-oriented individuals who can handle multiple assignments, communicate with diverse teams, and maintain schedule integrity.