Program Assistant: Flexible Schedule + Federal Benefits

TSA Hiring Service; Hennepin (OK); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Federal holidays

Thrift Savings Plan (retirement)

Flexible spending accounts

Professional-development opportunities

Employee-assistance resources

Job summary

TSA Hiring Service in Hennepin, IL, seeks a Program Assistant to help keep TSA offices and operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day needs.

Responsibilities include coordinating activities, maintaining files, generating reports, and assisting across finance, HR, scheduling, and other program areas while ensuring accuracy and timeliness.

Qualifications

• Specialized administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization & detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking under accuracy

Discretion with sensitive information

Tools

Payroll software

Timekeeping systems

Job description

TSA Hiring Service in Hennepin, IL, seeks a Program Assistant to help keep TSA offices and operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day needs.

Responsibilities include coordinating activities, maintaining files, generating reports, and assisting across finance, HR, scheduling, and other program areas while ensuring accuracy and timeliness.