Program Assistant - Flexible Scheduling, Admin & Data Ops

TSA Hiring Service; Shafer (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program offices in Shafer, MN seek Program Assistants to provide essential administrative and program support. You will help coordinate activities, maintain records, prepare reports, and communicate across teams to keep operations running on schedule.

The role requires strong organization, attention to detail, and proficiency with Microsoft Office, with opportunities across finance, HR, scheduling, payroll, and other TSA areas.

Qualifications

• Education may be satisfied by experience as stated in the vacancy.
• If education can satisfy qualification requirements, transcripts may be required.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration (TSA) program offices in Shafer, MN seek Program Assistants to provide essential administrative and program support. You will help coordinate activities, maintain records, prepare reports, and communicate across teams to keep operations running on schedule.

The role requires strong organization, attention to detail, and proficiency with Microsoft Office, with opportunities across finance, HR, scheduling, payroll, and other TSA areas.