Administrative Program Assistant - Flexible Scheduling

TSA Hiring Service; Putnam (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a Program Assistant to support TSA managers and teams in Putnam, IL. The role emphasizes organized, detail-oriented administrative and program tasks within a busy office environment.

Responsibilities include coordinating daily activities, maintaining records, preparing reports, and assisting with payroll and HR-related duties. Candidates should be adept at handling multiple assignments with accuracy.

Qualifications

• Specialized experience at the level in the official vacancy (varying by pay band).
• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Deadline coordination

Customer service

Discretion with sensitive information

Multi-tasking

Microsoft Office

Records management

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a Program Assistant to support TSA managers and teams in Putnam, IL. The role emphasizes organized, detail-oriented administrative and program tasks within a busy office environment.

Responsibilities include coordinating daily activities, maintaining records, preparing reports, and assisting with payroll and HR-related duties. Candidates should be adept at handling multiple assignments with accuracy.