Program Assistant: Admin & Data Coordinator

Transportation Security Careers; New York (NY); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Retirement program and Thrift Savings

Flexible scheduling

Professional-development opportunities

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to support TSA managers and staff in Springfield Center, NY. The role focuses on coordinating daily office activities, handling records, and preparing materials for meetings and reporting.

Applicants should be comfortable working with detailed information, managing multiple tasks, and communicating across teams. Telework is not assumed; follow the official vacancy's schedule and site details.

Qualifications

• Administrative and program support in a busy office environment.
• Attention to detail while handling multiple assignments and schedules.
• Experience with tracking records, spreadsheets, and reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.

Skills

Administrative support

Data tracking

Scheduling

Records management

Microsoft Office

Communication

Attention to detail

Time management

Education

Specialized experience required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to support TSA managers and staff in Springfield Center, NY. The role focuses on coordinating daily office activities, handling records, and preparing materials for meetings and reporting.

Applicants should be comfortable working with detailed information, managing multiple tasks, and communicating across teams. Telework is not assumed; follow the official vacancy's schedule and site details.