Program Assistant: Flexible Administrative Support

TSA Careers Center; La Habra (CA); On-site; USD 48,000 - 68,000; Full time

Job summary

The Transportation Security Administration in La Habra, CA is seeking Program Assistants to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management.

The role involves handling multiple tasks, coordinating daily activities, preparing reports, and communicating with teams. Exact duties depend on the division, and applicants should be prepared to work in a fast-paced environment.

Qualifications

• Organization and attention to detail required.
• Written and verbal communication skills essential.
• Data entry, tracking, and basic analysis helpful.
• Microsoft Office or equivalent office software proficiency required.
• Records and document management experience beneficial.
• Calendar, meeting, and deadline coordination needed.
• Customer service and professional communication aptitude.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive information is important.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, human resources, or scheduling functions as needed.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

The Transportation Security Administration in La Habra, CA is seeking Program Assistants to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management.

The role involves handling multiple tasks, coordinating daily activities, preparing reports, and communicating with teams. Exact duties depend on the division, and applicants should be prepared to work in a fast-paced environment.