Program Assistant: Flexible Admin & Operations Support

Travel Security Careers; Letart (WV); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Letart, WV, seeks Program Assistants to support TSA managers and staff with administrative coordination and data tracking. Responsibilities include scheduling, preparing materials, maintaining records, and ensuring accuracy across multiple program areas.

The role emphasizes attention to detail, communication across teams, and the ability to handle multiple assignments while maintaining schedules and compliance with

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multitasking without loss of accuracy

Discretion with sensitive information

Education

College degree not strictly required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Letart, WV, seeks Program Assistants to support TSA managers and staff with administrative coordination and data tracking. Responsibilities include scheduling, preparing materials, maintaining records, and ensuring accuracy across multiple program areas.

The role emphasizes attention to detail, communication across teams, and the ability to handle multiple assignments while maintaining schedules and compliance with