Program Assistant — Federal Admin & Operations

TSA Hiring Service; Durbin (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Durbin, WV is seeking Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, payroll, and records management. You'll help keep daily operations on schedule, coordinate meetings, prepare materials, and ensure accuracy across multiple program areas.

The role emphasizes attention to detail, ability to manage several assignments, and clear communication with managers and staff.

Qualifications

• Organization and attention to detail in daily administrative work.
• Clear written and verbal communication with diverse teams.
• Ability to manage multiple assignments and meet deadlines.
• Familiarity with records management and data tracking tools.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Durbin, WV is seeking Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, payroll, and records management. You'll help keep daily operations on schedule, coordinate meetings, prepare materials, and ensure accuracy across multiple program areas.

The role emphasizes attention to detail, ability to manage several assignments, and clear communication with managers and staff.