Program Assistant: Administrative & Data Operations

TSA Hiring Service; Mill Creek (WV); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Mill Creek, WV seeks a Program Assistant to provide administrative and program support across TSA offices and airport operations. The role involves coordinating daily activities, tracking deadlines, and maintaining records to keep offices running smoothly.

The position requires strong attention to detail, capability to handle multiple assignments, and effective communication with teams.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Job description

Transportation Security Administration in Mill Creek, WV seeks a Program Assistant to provide administrative and program support across TSA offices and airport operations. The role involves coordinating daily activities, tracking deadlines, and maintaining records to keep offices running smoothly.

The position requires strong attention to detail, capability to handle multiple assignments, and effective communication with teams.