Program Assistant – Admin & Operations (Federal)

TSA Hiring Service; Crawfordsville (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support office and airport operations with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and communicating with diverse teams to keep offices on schedule.

Responsibilities include maintaining electronic records, coordinating meetings, and assisting with finance, HR, scheduling, payroll, or other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Calendar coordination

Customer service

Professional communication

Education

No specific degree required

Experience-based qualifications

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support office and airport operations with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and communicating with diverse teams to keep offices on schedule.

Responsibilities include maintaining electronic records, coordinating meetings, and assisting with finance, HR, scheduling, payroll, or other program areas.