Program Assistant: Elevate Office Ops & Data Tracking

TSA Hiring Service; Fairview (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Fairview, IL seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, and office operations. This role requires attention to detail and strong organizational skills to keep projects on schedule.

You will handle scheduling, correspondence, records, payroll, and cross‑functional tasks across various TSA areas, while maintaining compliance with procedures and deadlines in a fast-paced environment.

Qualifications

• Specialized experience in administrative or program support as required by the vacancy.
• Experience in preparing reports, spreadsheets, and presentations.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Customer service

Cross-functional collaboration

Job description

Transportation Security Administration in Fairview, IL seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, and office operations. This role requires attention to detail and strong organizational skills to keep projects on schedule.

You will handle scheduling, correspondence, records, payroll, and cross‑functional tasks across various TSA areas, while maintaining compliance with procedures and deadlines in a fast-paced environment.