Program Assistant: Dynamic Office & DataOps (Full-Time)

Transportation Security Careers; Rock Island (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Rock Island, IL seeks a Program Assistant to organize, track, and coordinate administrative tasks across multiple areas. You will support managers and teams with scheduling, records, payroll, and correspondence to ensure office efficiency.

Responsibilities include data analysis, file management, and assisting with various program areas such as finance or HR.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Proficiency with Microsoft Office and data tracking.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Records management

Calendar management

Customer service

Discretion

Multi-tasking

Tools

Microsoft Excel

Job description

Transportation Security Administration, Department of Homeland Security in Rock Island, IL seeks a Program Assistant to organize, track, and coordinate administrative tasks across multiple areas. You will support managers and teams with scheduling, records, payroll, and correspondence to ensure office efficiency.

Responsibilities include data analysis, file management, and assisting with various program areas such as finance or HR.