Program Admin & Operations Specialist

Transportation Security Careers; Rockfield (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Rockfield, KY seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence.

Responsibilities include scheduling, data tracking, payroll coordination support, and preparing reports and internal communications. The role requires attention to detail, reliability, and the ability to handle multiple tasks in a dynamic office environment.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Ability to provide accurate administrative support with discretion.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Rockfield, KY seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence.

Responsibilities include scheduling, data tracking, payroll coordination support, and preparing reports and internal communications. The role requires attention to detail, reliability, and the ability to handle multiple tasks in a dynamic office environment.