Program Assistant: Dynamic Office & Data Ops in Utica

Transportation Security Careers; Utica (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Utica to help keep offices organized, accurate, and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting various program areas.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling, payroll, and workplace programs.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Utica to help keep offices organized, accurate, and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting various program areas.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling, payroll, and workplace programs.