Program Assistant: Dynamic Admin & Data Coordination

Travel Security Careers; Town of Gouverneur (NY); Presencial; USD 28.000 - 62.000; Jornada completa

Descripción de la vacante

Transportation Security Administration (TSA) in Gouverneur, NY, is seeking Program Assistants to provide essential administrative and program support for managers and teams. The role entails coordinating daily office activities, preparing reports, maintaining records, and assisting with finance, HR, scheduling, payroll, and related tasks.

Applicants should be adept at handling multiple assignments, communicating across teams, and ensuring accuracy and timeliness in all office processes.

Formación

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Support for payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Descripción del empleo

Transportation Security Administration (TSA) in Gouverneur, NY, is seeking Program Assistants to provide essential administrative and program support for managers and teams. The role entails coordinating daily office activities, preparing reports, maintaining records, and assisting with finance, HR, scheduling, payroll, and related tasks.

Applicants should be adept at handling multiple assignments, communicating across teams, and ensuring accuracy and timeliness in all office processes.