Administrative Program Assistant - Office & Field Ops

Travel Security Careers; Utica (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration offers Program Assistant opportunities in Utica, focusing on organizing offices, coordinating tasks, and maintaining accurate records. The role supports managers and teams with administrative duties across finance, HR, scheduling, payroll, and other program areas.

Applicants should be detail-oriented, capable of handling multiple assignments, and communicating effectively with diverse teams to keep operations on schedule and compliant with procedures.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Office software

Job description

Transportation Security Administration offers Program Assistant opportunities in Utica, focusing on organizing offices, coordinating tasks, and maintaining accurate records. The role supports managers and teams with administrative duties across finance, HR, scheduling, payroll, and other program areas.

Applicants should be detail-oriented, capable of handling multiple assignments, and communicating effectively with diverse teams to keep operations on schedule and compliant with procedures.