Program Assistant: Administrative & Scheduling Specialist

TSA Hiring Service; Utica (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants to support office operations in Utica, MN. These roles involve administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Responsibilities include assisting with finance, HR, scheduling, and reporting, maintaining records, preparing correspondence, coordinating meetings, and ensuring accuracy and compliance with procedures across multiple teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Familiarity with finance, HR, scheduling, payroll, or related program areas.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking Program Assistants to support office operations in Utica, MN. These roles involve administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Responsibilities include assisting with finance, HR, scheduling, and reporting, maintaining records, preparing correspondence, coordinating meetings, and ensuring accuracy and compliance with procedures across multiple teams.