Program Assistant — Bay City (Office & Admin)

Travel Security Careers; Bay City (MI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Bay City, MI seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes detail orientation, multi-tasking and professional communication.

Responsibilities span office activities, reports, payroll and HR support, and ensuring compliance with procedures. Candidates should be ready for variable schedules and mission-focused work in a federal environment.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic analys

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office suites

Job description

Transportation Security Administration in Bay City, MI seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes detail orientation, multi-tasking and professional communication.

Responsibilities span office activities, reports, payroll and HR support, and ensuring compliance with procedures. Candidates should be ready for variable schedules and mission-focused work in a federal environment.