Program Assistant - Admin & Data Coordination (Full-Time)

Travel Security Careers; Bay City (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Bay City, Oregon, is seeking Program Assistants to keep offices and airport operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This role suits someone who handles detailed information, manages multiple tasks, communicates with diverse teams, and helps an office stay on schedule.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

MS Office

Job description

The Transportation Security Administration in Bay City, Oregon, is seeking Program Assistants to keep offices and airport operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This role suits someone who handles detailed information, manages multiple tasks, communicates with diverse teams, and helps an office stay on schedule.