Program Support Specialist — Office Ops Utica

TSA Hiring Service; Utica (MN); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Utica, MN. These roles support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

Applicants should be comfortable handling details, juggling multiple tasks, and communicating with diverse teams. Exact duties vary by assignment and site, with emphasis on accuracy and timely information processing.

Qualifications

• Specialized experience in a busy office setting and handling multiple assignments.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Proficient use of office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Organization

Written communication

Time management

Data entry

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Utica, MN. These roles support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

Applicants should be comfortable handling details, juggling multiple tasks, and communicating with diverse teams. Exact duties vary by assignment and site, with emphasis on accuracy and timely information processing.