Program Assistant — Flexible, Detail‑Oriented Office Support

TSA Hiring Service; Spring Valley (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Spring Valley, MN is seeking Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, and records management. This role involves detailed work, cross-team communication, and keeping operations on schedule.

Duties include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting finance, HR, payroll, and other program areas.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office

Job description

Transportation Security Administration in Spring Valley, MN is seeking Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, and records management. This role involves detailed work, cross-team communication, and keeping operations on schedule.

Duties include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting finance, HR, payroll, and other program areas.