Program Assistant: Administrative Ops & Data Tracking

Transportation Security Careers; Roxbury (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Roxbury, PA is seeking a Program Assistant to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will assist managers and colleagues with day-to-day program needs, ensuring accuracy and timeliness.

The role involves handling multiple tasks, coordinating with finance, human resources, payroll, and other program areas, and maintaining electronic records, reports, and

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & attention to detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multi-tasking under pressure

Job description

Transportation Security Administration in Roxbury, PA is seeking a Program Assistant to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will assist managers and colleagues with day-to-day program needs, ensuring accuracy and timeliness.

The role involves handling multiple tasks, coordinating with finance, human resources, payroll, and other program areas, and maintaining electronic records, reports, and