Program Assistant: Administrative & Operations Support

Transportation Security Careers; Port Byron (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Port Byron, NY, is seeking Program Assistants to help keep offices and airport field operations organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records across various TSA program areas.

Responsibilities include coordinating activities, maintaining records, preparing materials, monitoring metrics, and assisting with finance, HR, scheduling, and

Qualifications

• Specialized administrative support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Making recommendations based on administrative findings or reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, Port Byron, NY, is seeking Program Assistants to help keep offices and airport field operations organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records across various TSA program areas.

Responsibilities include coordinating activities, maintaining records, preparing materials, monitoring metrics, and assisting with finance, HR, scheduling, and