Program Assistant: Precision Admin & Office Ops

Transportation Security Careers; Village of Port Byron (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Port Byron, NY is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and correspondence. The role involves handling records, payroll, and day-to-day program needs to keep operations running smoothly.

The position emphasizes attention to detail, multi-tasking, and clear communication across departments.

Qualifications

• Specialized administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information.
• Resume clearly demonstrates the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal comms

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive info

Job description

Transportation Security Administration in Port Byron, NY is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and correspondence. The role involves handling records, payroll, and day-to-day program needs to keep operations running smoothly.

The position emphasizes attention to detail, multi-tasking, and clear communication across departments.