Program Assistant: Administrative & Operations Support

Transportation Security Careers; Milroy (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants provide administrative coordination to managers and staff, helping keep offices organized, accurate, and on schedule. Roles support finance, HR, scheduling, payroll, or other TSA areas and may involve handling sensitive information.

These positions require attention to detail, ability to manage multiple tasks, and effective communication with teams to ensure timely, compliant operations.

Qualifications

• Specialized experience in administrative or program support
• Ability to track deadlines and manage multiple assignments
• Proficient in Microsoft Office and data handling
• Experience preparing reports, summaries, spreadsheets or presentations
• Knowledge of records management and filing systems
• Strong communication and coordination skills

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, HR, scheduling, payroll, or other program areas
• Monitor program metrics and identify inconsistencies
• Research files, records, policies, and electronic systems
• Support implementation of new procedures and systems
• Communicate with employees, managers, timekeepers, and external contacts
• Review administrative work for accuracy and compliance

Skills

Administrative support

Data entry

Scheduling

Office software

Records management

Communication

Tools

Microsoft Office

Spreadsheets

Job description

Transportation Security Administration program assistants provide administrative coordination to managers and staff, helping keep offices organized, accurate, and on schedule. Roles support finance, HR, scheduling, payroll, or other TSA areas and may involve handling sensitive information.

These positions require attention to detail, ability to manage multiple tasks, and effective communication with teams to ensure timely, compliant operations.