Program Assistant: Admin & Operations Support

TSA Hiring Service; Valentine (AZ); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal benefits package

Job summary

Transportation Security Administration (TSA) program assistants support offices and field operations by handling administrative coordination, data tracking, scheduling, records, payroll, and related tasks. The role emphasizes attention to detail, multi-tasking, and clear communication with teams to keep offices on schedule.

Responsibilities vary by assignment but typically include processing documents, maintaining files, preparing materials, and coordinating meetings and deadlines across

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Sensitive data

Job description

Transportation Security Administration (TSA) program assistants support offices and field operations by handling administrative coordination, data tracking, scheduling, records, payroll, and related tasks. The role emphasizes attention to detail, multi-tasking, and clear communication with teams to keep offices on schedule.

Responsibilities vary by assignment but typically include processing documents, maintaining files, preparing materials, and coordinating meetings and deadlines across