Program Assistant: Administrative & Scheduling Support

Transportation Security Careers; New Riegel (OH); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff across offices and field operations. They help coordinate daily activities, track data, manage records, and prepare correspondence while maintaining calendar schedules and deadlines.

These roles require careful attention to detail, strong communication, and the ability to handle multiple assignments in a fast-paced environment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Scheduling

Microsoft Office

Records management

Communication

Attention to detail

Payroll support

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff across offices and field operations. They help coordinate daily activities, track data, manage records, and prepare correspondence while maintaining calendar schedules and deadlines.

These roles require careful attention to detail, strong communication, and the ability to handle multiple assignments in a fast-paced environment.