Program Assistant: Admin & Office Ops

Travel Security Careers; McIntyre Township (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants support TSA offices and airport field operations by handling administrative coordination, data tracking, scheduling, and records management. They work closely with managers and staff to keep offices organized, accurate, and on schedule.

Responsibilities include preparing correspondence and meeting materials, maintaining electronic records, and assisting with finance, HR, payroll, or other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Job description

Transportation Security Administration program assistants support TSA offices and airport field operations by handling administrative coordination, data tracking, scheduling, and records management. They work closely with managers and staff to keep offices organized, accurate, and on schedule.

Responsibilities include preparing correspondence and meeting materials, maintaining electronic records, and assisting with finance, HR, payroll, or other program areas.