Program Assistant: Administrative & Operations Support

Transportation Security Careers; Grand Rivers (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Grand Rivers, KY is seeking a Program Assistant to provide comprehensive administrative support for offices and field operations. You will assist with data tracking, scheduling, payroll processing, records management, and coordination of day-to-day program needs.

The role emphasizes attention to detail, the ability to manage multiple tasks, and clear communication across teams.

Qualifications

• Specialized experience in busy offices or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Providing recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Grand Rivers, KY is seeking a Program Assistant to provide comprehensive administrative support for offices and field operations. You will assist with data tracking, scheduling, payroll processing, records management, and coordination of day-to-day program needs.

The role emphasizes attention to detail, the ability to manage multiple tasks, and clear communication across teams.