Program Assistant - Admin & Office Ops (Richmond)

Travel Security Careers; Richmond (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Richmond, KY, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication across teams.

Responsibilities include coordinating daily office activities, preparing reports, maintaining records, and assisting with payroll, HR, and scheduling as needed.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Richmond, KY, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication across teams.

Responsibilities include coordinating daily office activities, preparing reports, maintaining records, and assisting with payroll, HR, and scheduling as needed.