Coordinator Jobs in Louisville KY

The Event Coordinator / Administrative Assistant is responsible for planning, organizing, and executing company events while providing comprehensive administrative support to leadership and team members. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Manage event budgets, timelines, and vendor relationships
• Negotiate contracts with venues, caterers, and service providers
• Coordinate logistics including scheduling, transportation, catering, materials, and on-site setup
• Oversee event registration, communication, and attendee tracking
• Ensure events are delivered on time, within scope, and within budget
• Evaluate event success and provide post-event reporting

• Provide administrative support to leadership and/or department teams
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and internal communications
• Maintain organized filing systems (electronic and physical)
• Process invoices, expense reports, and purchase orders
• Serve as a point of contact for internal and external stakeholders

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.