Program Assistant — Admin & Operations (Flexible Hours)

TSA Hiring Service; La Grange (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in La Grange, KY seeks a Program Assistant to provide administrative and program support across offices and operations. You will help coordinate daily activities, track metrics, and prepare correspondence and reports, ensuring accurate records and timely communications with managers and staff.

Ideal candidates will manage multiple assignments with attention to detail, maintain calendars, and assist with payroll, HR, scheduling, and other program areas as

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Making recommendations based on administrative findings.

Responsibilities

• Provide administrative and program support to managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance

Skills

Organizational skills

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in La Grange, KY seeks a Program Assistant to provide administrative and program support across offices and operations. You will help coordinate daily activities, track metrics, and prepare correspondence and reports, ensuring accurate records and timely communications with managers and staff.

Ideal candidates will manage multiple assignments with attention to detail, maintain calendars, and assist with payroll, HR, scheduling, and other program areas as