Program Assistant: Administrative & Operations Coordinator

Travel Security Careers; Wheelwright (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Wheelwright, KY is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records.

This role requires attention to detail, ability to handle multiple assignments, and clear communication across teams.

Qualifications

• Provides administrative or program support in a busy office.
• Prepares reports, correspondence, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Researches information in files, databases, and electronic systems.
• Monitors program metrics and identifies discrepancies.
• Supports payroll, timekeeping, finance, human resources, or scheduling functions.
• Makes recommendations based on administrative findings or reports.
• Uses office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadlinecoord

Customer service and professional comm

Discretion with sensitive information

Job description

The Transportation Security Administration in Wheelwright, KY is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records.

This role requires attention to detail, ability to handle multiple assignments, and clear communication across teams.