Program Assistant: Admin, Data & Scheduling

TSA Hiring Service; Nicholasville (KY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration offices in Nicholasville, KY seek a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records. The role involves handling data, calendars, correspondence, and internal communications to keep operations on schedule.

Candidates should have experience in busy office environments, with proficiency in Microsoft Office, reporting, and multi-tasking while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files and databases.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Tools

Microsoft Office

Job description

Transportation Security Administration offices in Nicholasville, KY seek a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records. The role involves handling data, calendars, correspondence, and internal communications to keep operations on schedule.

Candidates should have experience in busy office environments, with proficiency in Microsoft Office, reporting, and multi-tasking while ensuring accuracy and compliance with procedures.