Program Assistant — Admin & Operations Support

Transportation Security Careers; Modesto (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to help keep offices and airport operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

This role rewards attention to detail and the ability to manage multiple assignments while communicating clearly with diverse teams.

Qualifications

• Specialized administrative or program support experience preferred.
• Experience with reports, spreadsheets, and data tracking.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to help keep offices and airport operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

This role rewards attention to detail and the ability to manage multiple assignments while communicating clearly with diverse teams.