Program Assistant — Administrative & Operations (Hawaii)

Travel Security Careers; Kaaawa (HI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Kaaawa, HI seeks a Program Assistant to provide essential administrative and program support. You will assist with scheduling, records, payroll coordination, and daily office operations, ensuring accuracy and on-time delivery of tasks in a fast-paced environment.

This full-time role may involve working in an office setting with some variability in schedule and responsibilities across finance, HR, payroll, or scheduling functions.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Office software

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Kaaawa, HI seeks a Program Assistant to provide essential administrative and program support. You will assist with scheduling, records, payroll coordination, and daily office operations, ensuring accuracy and on-time delivery of tasks in a fast-paced environment.

This full-time role may involve working in an office setting with some variability in schedule and responsibilities across finance, HR, payroll, or scheduling functions.