Program Assistant: Admin & Data Support

TSA Hiring Service; Philadelphia (Philadelphia County); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants for Paauilo, HI to help keep offices and operations organized. The role supports managers with administrative coordination, data tracking, scheduling, and records management, with responsibilities varying by the specific TSA program area.

All postings indicate schedules and work sites; some vacancies may require on-site work. This position offers full-time employment with a range of duties across finance, HR, payroll, and

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadlinecoord

Customer service and professional

Managing multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants for Paauilo, HI to help keep offices and operations organized. The role supports managers with administrative coordination, data tracking, scheduling, and records management, with responsibilities varying by the specific TSA program area.

All postings indicate schedules and work sites; some vacancies may require on-site work. This position offers full-time employment with a range of duties across finance, HR, payroll, and