Kapaa Program Assistant: Admin & Data Support

Transportation Security Careers; Hawaii; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Kapaa, HI seeks a Program Assistant to provide administrative and program support for managers and teams. The role focuses on coordinating office activities, maintaining records, and preparing materials to ensure efficient daily operations.

The position involves data entry, tracking program metrics, and assisting with payroll, scheduling, and other program areas. Strong communication and multi-tasking are essential in this fast-paced environment.

Qualifications

• A specific college degree may not be required when qualification is based entirely on specialized experience.
• If the announcement permits education to satisfy any part of the qualification requirement, applicants may need to provide transcripts from an accredited institution.
• Use the exact education and experience requirements from the official vacancy rather than adding a general degree requirement.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Excel

Word

PowerPoint

Outlook

Job description

Transportation Security Administration (TSA) in Kapaa, HI seeks a Program Assistant to provide administrative and program support for managers and teams. The role focuses on coordinating office activities, maintaining records, and preparing materials to ensure efficient daily operations.

The position involves data entry, tracking program metrics, and assisting with payroll, scheduling, and other program areas. Strong communication and multi-tasking are essential in this fast-paced environment.