Program Assistant: Administrative & Data Ops Full-Time

Travel Security Careers; Kapolei (HI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Kapolei, HI is seeking a Program Assistant to provide comprehensive administrative support and program coordination. The role involves data tracking, scheduling, records management, and preparing reports to help keep offices and operations running smoothly.

The position emphasizes attention to detail, ability to handle multiple assignments, and clear communication with diverse teams.

Qualifications

• Organization, attention to detail and accuracy are essential.
• Strong written and verbal communication skills.
• Experience with data entry, tracking, and basic analysis.
• Proficiency in Microsoft Office or similar software.
• Experience with records and document management.
• Ability to coordinate calendars, meetings and deadlines.
• Customer service and professional communication.
• Ability to manage multiple assignments without sacrificing accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail care

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Kapolei, HI is seeking a Program Assistant to provide comprehensive administrative support and program coordination. The role involves data tracking, scheduling, records management, and preparing reports to help keep offices and operations running smoothly.

The position emphasizes attention to detail, ability to handle multiple assignments, and clear communication with diverse teams.