Program Assistant — Hawaii Office Ops & Data Support

Transportation Security Careers; Kilauea (HI); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Federal benefits

On-site work

Public service retirement eligibility

Job summary

Transportation Security Careers seeks an experienced Program Assistant in Kilauea, HI to support TSA managers and staff with administrative coordination and data tracking. This role requires organizing daily activities, maintaining records, and preparing reports and communications.

You will schedule meetings, monitor deadlines, and assist with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized administrative or program support experience in a fast-paced office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, and performance information.
• Proficiency with Microsoft Office and essential office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, HR, scheduling, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization details

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar and deadlines

Customer service

Multitasking

Discretion with sensitive information

Tools

Office software

Job description

Transportation Security Careers seeks an experienced Program Assistant in Kilauea, HI to support TSA managers and staff with administrative coordination and data tracking. This role requires organizing daily activities, maintaining records, and preparing reports and communications.

You will schedule meetings, monitor deadlines, and assist with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.