Program Assistant - Administrative & Office Operations

Transportation Security Careers; Prichard (WV); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal benefits

Job summary

Transportation Security Administration, Department of Homeland Security in Prichard, WV seeks a Program Assistant to provide administrative and program support to managers and staff, manage calendars, prepare reports, and maintain records and correspondence.

This role emphasizes data tracking, processing payroll tasks, coordinating daily office activities, and ensuring deadlines are met while coordinating with finance, HR, scheduling, and other program areas.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills.
• Ability to enter, track, and analyze data accurately.
• Proficiency with Microsoft Office and basic office software.
• Records and document management experience.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with payroll, timekeeping, scheduling, or other program areas.
• Monitor program metrics and identify inconsistencies.
• Research files, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and financial staff.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Education

Education not required / equivalent experience

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Prichard, WV seeks a Program Assistant to provide administrative and program support to managers and staff, manage calendars, prepare reports, and maintain records and correspondence.

This role emphasizes data tracking, processing payroll tasks, coordinating daily office activities, and ensuring deadlines are met while coordinating with finance, HR, scheduling, and other program areas.