Program Assistant: Administrative & Data Coordination

Travel Security Careers; Anawalt (WV); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Anawalt, WV seeks a Program Assistant to support managers and staff with administrative coordination. You will help coordinate daily office activities, track program information, and prepare correspondence and meeting materials.

The role involves data tracking, records management, and collaboration across finance, HR, and scheduling functions. The position emphasizes attention to detail, strong communication, and the ability to manage multiple

Qualifications

• Specialized experience in a busy office providing program support.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.
• Ability to make recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Report preparation

Deadline tracking

Research skills

Metrics monitoring

Payroll knowledge

Scheduling

Office software

Tools

Microsoft Office

Job description

Transportation Security Administration in Anawalt, WV seeks a Program Assistant to support managers and staff with administrative coordination. You will help coordinate daily office activities, track program information, and prepare correspondence and meeting materials.

The role involves data tracking, records management, and collaboration across finance, HR, and scheduling functions. The position emphasizes attention to detail, strong communication, and the ability to manage multiple